In a few previous posts, I’ve addressed the importance of each staff member having a documented job description. However, in many smaller church situations, church leaders are working more with volunteer staff than they are with paid staff. And, it’s just as important to provide a volunteer with a document that outlines expectations. Right? In fact, it might even be a little more important.
Around here we do this using a “Ministry Description.” What’s the difference? The ministry description has a lot of the same content, but it differs in that it defines the purpose, time commitment, and other aspects pertinent to a volunteer.
Purpose
The ministry description begins with a purpose statement. For a volunteer, it’s important to “state the purpose” of the volunteer position. Vision casting the purpose and overall importance of the need for the position and how it relates to the overall ministry and mission is critical.
General Description
The general description is next. In the same way as the job description, the general description is a sentence or 2 giving the overall description of the position. It should describe the volunteer position at a high level and be able to stand alone as a description of the volunteer opportunity.
Time Commitment
The time commitment section of the ministry description spells out the amount of time that is required of the volunteer. This varies depending on the position. For example, more time will be required of a leader (such as Operations Leader) than will be required of a non-leader (Usher). It’s important to state this expectation in the ministry description.
Specific Duties and Responsibilities
In this section of the ministry description, spell out the specifics of the volunteer position in some detail. The volunteer should be able to understand what’s being asked of them at an almost “step-by-step” level. Stop short of the detail provided in a “work instruction” (a subject for a future post), though.
Training, Resources, And Other Requirements
Be sure and state any training requirements or resources that will be needed, especially if the volunteer position requires the volunteer to pay for training or provide their own resources for the position.
Reporting Relationship
Again similar to a job description, the ministry description should document the reporting relationship between the volunteer and a volunteer team leader(s) or church staff.
Check out THIS LIST of ministry description examples. Feel free to take what you like and use them to develop your own, specific to your ministry.