The executive pastor is directly responsible for the church’s “operational readiness.” Much of this activity is focused on the site and facilities, but many other details require the executive pastor’s attention.
Every ministry area has an “operational” component, and ministry leaders often rely on the executive pastor for advice, consultation, and many times permission to “do stuff.” As executive pastor, I would meet with each ministry staff member monthly. Ministry leaders brought their “issues” to these meetings that required anything from advice to spending approval. Sometimes, issues were added to the list of items I would take to weekly meetings with the senior pastor. It was important that I understood what I could act on independently and what I needed to discuss with the senior pastor before acting. Figuring this out took time and patience.
Operational readiness mostly involves supplies, equipment, office operations, facility usage and maintenance, and money. I spent a substantial percentage of my time dealing with operational readiness issues.
The bottom line is ensuring all is ready to go for the weekend. Either directly or indirectly, the executive pastor leads several volunteers serving in operational areas. Some examples include a Facilities Team serving twice per month and just about all ongoing facilities and site maintenance activities. And a Chair Setup team sets up chairs in the multipurpose space every Sunday morning starting at 6:30 a.m. Two other teams took care of parking/traffic flow and site security. Of course, leading operations required a continuous focus on developing and deploying volunteer leadership in these operational areas.