YOUR CHURCH offers vacation time off with pay to eligible staff. Staff members in the following employment categories and staff designations are eligible for paid vacation time:
|Eligible Employment Categories||Eligible Staff Designations|
|Regular Part-Time||Administrative Staff|
|Regular Full-Time||Support Staff|
The amount of paid vacation time a staff member receives each year depends on length of employment with YOUR CHURCH. Vacation time is granted according to the following schedule:
- 0 to 4 Years of Employment – 10 Days/Year
- 5 to 9 Years of Employment – 15 Days/Year
- 10+ Years of Employment – 20 Days/Year
All of a staff member’s vacation time is available to them at the beginning of each calendar year according to the above schedule. If a staff member’s anniversary date is reached during a calendar year and they are crossing from one eligible range to another, their additional vacation time is available to them as of the anniversary date. For example, if a staff member reaches 5 years of service on June 1st, they have an additional 5 paid vacation days available to them that calendar year as of the June 1st anniversary date. A new eligible staff member, hired any time after the first of a calendar year is eligible to take paid vacation according to the schedule after they complete the 90 day introductory period. Vacation time must be taken in full day increments.
To request vacation time, the staff member should submit a Vacation Request Form to their Department Leader. Department Leaders requesting vacation should gain the approval of the Executive Pastor.
Requests are reviewed considering a number of factors including but not limited to ministry need and staffing requirements. There are certain times of the year when vacation time is normally not granted. These times include Christmas Eve, Easter, and other times of the year where significant staff presence is required to ensure the ministry objectives are accomplished.
Vacation time is tracked by YOUR CHURCH’s payroll company and should be reported by the staff member by submitting the Vacation Reporting Timesheet by the end of the last business day prior to the beginning of the approved vacation. The timesheet will be approved and forwarded to the Bookkeeper for reporting to the payroll company.
Vacation pay is calculated based on base rate of pay at the time of the vacation. Vacation pay does not include overtime or any other special form of compensation. Staff members are encouraged to use all available paid vacation time each year. Unused vacation time is not normally carried over to the next year and is therefore lost if not taken. Exceptions to this policy are possible at the discretion of the Executive Pastor.
Upon termination of employment a staff member is eligible to receive pay for all unused vacation time. However, if CCV, at its sole discretion, elects to provide a severance or other separation package, a staff member’s unused vacation is considered to be part of that severance or other separation package. Exceptions to this policy will be written into the separation agreement letter.