The executive pastor is directly responsible for the church’s “operational readiness.” Much of this activity is focused on the site and facilities, but there are many other details that require the attention of the executive pastor.
Every ministry area has an “operational” component and ministry leaders often rely on the executive pastor for advice, consultation, and many times permission to “do stuff.” I meet with each ministry staff member on a monthly basis. Ministry leaders bring their “issues” to these meetings that require anything from advice to spending approval. Sometimes, issues are added to my list of items I take to my weekly meetings with the senior pastor. It’s important that I understand and have a good handle on what I can act on independently and what I need to discuss with the senior pastor before acting. Figuring this out takes time and patience (and is a topic for another post).
Operational readiness mostly involves details related to supplies, equipment, office operations, facility usage and maintenance, and money. Before recently creating an Operations Pastor position on our staff, I spent a very large percentage of my time dealing with operational readiness issues.
The bottom line is ensuring all is ready to go for the weekend. The executive pastor, either directly or indirectly, is leading a number of volunteers serving in operational areas. Some examples include a Facilities Team serving twice per month taking care of just about all ongoing facilities and site maintenance activities. And, a Chair Setup team that sets up chairs in our multipurpose space every Sunday morning starting at 6:30 a.m. Two other teams take care of parking/traffic flow and site security. Of course, leading operations requires a continuous focus on developing and deploying volunteer leadership in these operational areas.
There are so many other details to cover, but I think you get the idea.